IEEE Event Terms and Conditions: https://www.ieee.org/conferences/event-terms-and-conditions.html
Refund Policy: All registration fees covering a paper are non-refundable. For registration fees not covering a paper, a full refund, after a US$50 (equivalent) processing fee, will be given, provided the request is applied for prior to the last day of the Advance Registration deadline.
Author Registration: Each accepted paper must be covered by at least one non-student registration by 12 July 2023, and one non-student registration can cover up to four papers.
Non-Presented Paper (No-Show) Policy: Any accepted paper included in the final program is expected to
have at least one author or qualified proxy attend and present the paper in person at the conference. If a paper is not
presented at the conference, the paper will not be published by IEEE on IEEE Xplore® or other public access
forums, but these papers will be distributed to conference attendees as conference proceedings and the
copyright of these papers will belong to IEEE. For poster sessions, if the speaker is not present in front of the
poster for most of the time during the poster session, this also implies the paper was not presented.
Conference organizers are required to collect attendance records and a list of any non-presented papers
and submit to IEEE SPS staff.
Exceptions to this policy will be made by the Technical Program Chair(s) of the conference only if there
is evidence that the no-show occurred because of unanticipated events beyond the control of the authors,
and every option available to the authors to present the paper was exhausted. The no-show authors
may appeal the decision of the Technical Program Chair to the VP-Conferences.
Qualified Proxy Policy: The presentation of papers by substitutes is highly discouraged and may only be
made after permission is granted by the Technical Program Chair(s) of the conference based on solid
evidence that none of the authors is available to present. Papers presented by substitutes without
permission will be considered as no-shows.
Authors with Travel Restrictions Policy: The Signal Processing Society values diversity. Authors who
anticipate inability to travel to a conference because of a government-imposed travel restriction are still
encouraged to submit papers. Such papers will be reviewed and accepted on their own merit for publication
without any knowledge of the author’s travel restriction. Within one week of paper acceptance notification,
travel-restricted authors must notify the Technical Program Chair of the conference with proof of their
restriction. Substitute presenters may be possible or, depending on conference resources, other
accommodations may be available, such as a remote presentation or pre-recorded video.
IEEE Event Conduct and Safety Statement: IEEE believes that science, technology, and engineering are
fundamental human activities, for which openness, international collaboration, and the free flow of talent
and ideas are essential. Its meetings, conferences, and other events seek to enable engaging, thought
provoking conversations that support IEEE’s core mission of advancing technology for humanity.
Accordingly, IEEE is committed to providing a safe, productive, and welcoming environment to all
participants, including staff and vendors, at IEEE-related events. IEEE has no tolerance for discrimination,
harassment, or bullying in any form at IEEE-related events. All participants have the right to pursue shared
interests without harassment or discrimination in an environment that supports diversity and inclusion.
Participants are expected to adhere to these principles and respect the rights of others. IEEE seeks to provide
a secure environment at its events. Participants should report any behavior inconsistent with the principles
outlined here, to on site staff, security or venue personnel, or to email@example.com.
IEEE Signal Processing Society Diversity Statement: The IEEE Signal Processing Society adheres to the IEEE
Code of Conduct and is committed to providing equal opportunity to its members, regardless of ethnicity,
race, nationality, disability, socioeconomic status, sexual orientation, religion, gender, age, and/or personal
identity. The Society is committed to a welcoming and inclusive environment that promotes diversity in the
signal processing community.
View the complete IEEE Signal Processing Society Policy & Procedures Manual at
IEEE also recommends posting information about preprints, including Arxiv.
Authors may post their preprints in the following locations:
- Author’s personal website
- Author’s employer’s website
- Funder’s repository*
This does not count as a prior publication. If copyright to the paper was transferred to IEEE through the
completion of an IEEE Copyright Form before the preprint is posted, IEEE must be credited as the copyright
holder with the following statement included on the initial screen displaying IEEE-copyrighted material:
“© 20XX IEEE. Personal use of this material is permitted. Permission from IEEE must be obtained for all
other uses, in any current or future media, including reprinting/republishing this material for advertising or
promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse
of any copyrighted component of this work in other works.”
Upon publication of the paper, the paper’s Digital Object Identifier (DOI) should be added.
Visit the IEEE Author Center for more information on SPS sharing and posting policies at